Audrey Hepburn Package

The Audrey Hepburn Package

PRE - EVENT

Unlimited phone calls/emails
Unlimited planning sessions/site visits plus menu tasting
Design Conceptualization based on overall event vision, design, theme and style
Maintain month-by-month planning timeline
Establish a budget and maintain vendor deposit/payment schedules
Research and suggest vendors in accordance with event budget/style
Schedule/attend all vendor meetings
Research accommodations and setup hotel room blocks for out-of-town guests
Obtain weekly updates of rooms reserved in hotel block(s)
Review and negotiate all vendor contract (Exceptional Elegance Events does not dispense legal advice but will look over vendor contracts to ensure there are no missing elements or red flags)
Act as a liaison between client and vendors
Advise on menu planning and attend tasting
Provide guidance on event etiquette
Maintain guest list, RSVP’s, photography shot list
Create seating chart
Provide complete event timeline and send to vendors
Provide samples/templates for wedding website and printed materials (i.e. Save-the-Dates, Invitations, Programs etc.)
Help select, order/prepare favors, gifts, and welcome bags
Drop off welcome bags at hotel for out-of-town guests

WEEK - OF - EVENT

DAY - OF - EVENT

Oversee vendor arrival/set up and check in of all rentals
Coordinate all deliveries and installations in accordance with vendor contracts
Serve as main point of contact for vendors
Oversee timely “flip” of room from ceremony to reception (if needed)
Ensure décor is set according to plan
Organize and set up place cards, menus etc.
Distribute any remaining payments/gratuities to vendors
Conduct final lighting, sound, & temperature inspections for ceremony and reception areas
Cue all music changes and speeches with band/dj
Manage and remedy and unexpected challenges
Double check return/pick up of all rental items
Access to emergency kit