Exceptional Elegance Events

PRE - EVENT

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• Unlimited phone calls/emails

• 7- 10 planning sessions plus final client meeting and menu tasting

• Research and suggest vendors in accordance with event budget/style

• Attend one site visit with client to establish event style

• Regularly check on client’s progress with to-do list

• Provide guidance on event etiquette

• Establish a budget and maintain vendor deposit/payment schedules

• Design Conceptualization based on overall event vision, design, theme and style

• Act as a liaison between client and vendors

• Provide complete event timeline and send to vendors

• Advise on menu planning and attend tasting

• Maintain guest list, RSVP’s, photography shot list

• Create seating chart

• Provide samples/templates for wedding website and printed materials (i.e. Save-the-Dates, Invitations, Programs etc.)

• Help select, order/prepare favors, gifts, and welcome bags

• Drop off welcome bags at hotel for out-of-town guests

WEEK - OF - EVENT

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• Final meeting with client

• Confirm all vendors and arrival times

• Provide detailed itinerary to family members

• Manage all printed materials (i.e. place cards, programs, etc.)

• Coordinate Rehearsal Dinner

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DAY - OF - EVENT

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• Oversee vendor arrival/set up and check in of all rentals

• Coordinate all deliveries and installations in accordance with vendor contracts

• Distribute any remaining payments/gratuities to vendors

• Organize and set up place cards, menus etc.

• Oversee timely “flip” of room from ceremony to reception (if needed)

• Conduct final lighting, sound, & temperature inspections for ceremony and reception areas

• Cue all music changes and speeches with band/DJ

• Access to emergency kit